A licensed company secretary is a legal requirement for every company in Malaysia. We handle your annual returns, board resolutions, share transfers, and all SSM statutory filings, accurately and on time.
Looking to incorporate a new company? See our incorporation service
Pricing
The monthly retainer covers your ongoing secretarial relationship. Specific filings and transactions are charged separately when they arise.
Retainer covers
Common additional charges
The above are the most common items. Contact us or request our full schedule of fees for a complete list.
Getting Started
Share your current Company Secretary details
We just need your existing company secretary's contact and firm details. Nothing else is required from you at this stage.
Sign the directors resolution
We prepare the resolution to change the company secretary. You review and sign.
We handle the transition quietly
We liaise directly with your outgoing company secretary to transfer records and update SSM.
Sign the directors resolution
After your company is incorporated, we prepare a resolution appointing us as company secretary. You sign and we are officially on board.
We update SSM on your behalf
We lodge the appointment directly in the SSM portal. Your statutory records are set up correctly from day one.
We incorporate your Malaysian company
We incorporate your Sdn Bhd with SSM, advising on the right structure, shareholding, and director requirements from the start.
We prepare the directors resolution
Immediately after incorporation, we prepare the resolution appointing us as company secretary. You sign and we are on board from day one.
Your company is compliant from day one
With incorporation and company secretarial handled together, your Malaysian entity is registered, compliant, and ready to operate.
Why It Matters
Without professional cosec
Missed annual return deadlines trigger SSM penalties and strike-off risk
Outdated statutory registers create legal exposure during disputes or due diligence
Poorly drafted resolutions may be challenged or deemed invalid by SSM
Directors personally liable for compliance breaches under the Companies Act
With Amjad & Hazli
All deadlines tracked and filed ahead of time
Statutory registers always current, with digital access for directors
Resolutions and minutes professionally prepared and legally sound
We advise on director duties and flag issues early so your directors are protected
FAQ
Yes. Under the Companies Act 2016, every company incorporated in Malaysia must appoint a licensed company secretary within 30 days of incorporation. The secretary must hold a valid licence from SSM and be a member of a prescribed body such as MIA or MAICSA. Failure to appoint one is a statutory offence.
No. A director of a company cannot also serve as its company secretary. The role must be held by a licensed individual separate from the board. A sole director company still requires a qualified, separately appointed company secretary.
You pass a directors resolution to change the company secretary and appoint us. We then contact your outgoing secretary to arrange the transfer of your statutory records, company seal, and SSM filings. The transition is handled directly between secretaries. You do not need to chase anyone or manage the handover yourself.
Once you sign the directors resolution, the SSM update typically takes 1 to 3 working days. The handover of physical records from your outgoing secretary may take longer depending on their responsiveness, but this does not affect your company's compliance status. We manage the process and keep you informed.
SSM imposes penalties for late filing. Repeated or persistent non-compliance can result in your company being struck off the register, which is significantly harder and more costly to reverse than simply staying compliant in the first place. We track all your deadlines and file well in advance to ensure this never happens.
A company secretary handles your statutory obligations to SSM: annual returns, board resolutions, registers, and corporate changes. An accountant handles your financial records, tax filings with LHDN, and management reporting. They are separate services with different regulatory bodies. Because we are a chartered accounting firm, we provide both under one engagement, which means your compliance and financial records are always aligned.
The monthly retainer covers your ongoing secretarial relationship. We are your appointed company secretary, we maintain your statutory registers, keep your company seal and constitutional documents, and monitor your compliance deadlines throughout the year. Specific transactions such as annual return filings, resolutions, director changes, and share transfers are charged separately when they arise.
Yes. We handle incorporation and company secretarial together as a bundled engagement. See our incorporation page for details and pricing.